Two practices. One intake layer. Zero retyping.
Dermatology runs two clinics under one roof — medical and cosmetic. Each has its own intake stack, its own consents, its own auth paperwork. Sorta automates both without changing the EHR your providers already use.
No other specialty runs two intake stacks side-by-side.
Same waiting room. Same staff. Completely different paperwork.
Skin checks, biopsies, suspicious lesions, insurance authorizations.
The medical-side patient walks in for a full-body skin check or a follow-up on a flagged mole. They need a skin history form, a current medication list, a clinical photography consent, a biopsy authorization if anything looks off, and an insurance verification — usually before they sit in the exam chair.
- Skin history & symptom intake
- Full-body photo consent
- Biopsy & pathology authorization
- Insurance + ROI from PCP
Aesthetic goals, allergy review, procedure-specific consent on every visit.
The cosmetic patient comes in for Botox, fillers, lasers, peels, or microneedling. They fill out an aesthetic goals questionnaire, a blood-thinner and allergy review, a separate photo consent (different from the medical one), and a procedure-specific informed consent every single time. Most of these are signed on paper, in the waiting room, at the worst possible moment.
- Aesthetic goals questionnaire
- Blood-thinner & allergy review
- Procedure-specific consent (Botox / filler / laser)
- Aesthetic photo release
Clinical photography consent — signed correctly, every visit.
Almost every derm visit produces clinical images. Almost every one requires a fresh consent. Patients sign a photo release on their first visit, then a procedure-specific release for cosmetic work, then a separate release if images go into a teaching deck or case study.
When intake lives on a clipboard, the photo consent is the one that gets skipped, signed in the wrong place, or filed in the wrong patient's chart. Sorta pre-fills the patient's name, date of birth, and visit context on every photo consent in your packet — so the form gets signed correctly the first time. The clinical photographs themselves stay in your EHR. Sorta only handles the consent.
The dermatology packet we map on day one.
Every derm practice ships some version of these. Send us yours — we map every field by hand.
Clinical Photography Consent
Pre-filled with patient name, date of birth, visit date, and provider on every appointment. Signed digitally, attached to the visit, stored with audit-grade snapshot. Works for full-body skin checks, biopsies, and cosmetic before/afters.
Skin History Intake
Personal & family Hx, current symptoms, sun exposure, prior treatments.
Biopsy Authorization
Procedure consent + pathology routing — demographics already filled.
Cosmetic Procedure Consent
Botox, fillers, lasers, chemical peels — per-procedure template, auto-populated.
Aesthetic Intake & Allergy Review
Goals, medications, blood thinners, prior aesthetic Hx — entered once.
Send us the packet you already use. We map every field by hand in under 12 hours.
What changes in a dermatology clinic running Sorta.
Photo consent stops being a paper problem.
Pre-filled at intake, signed digitally, attached to the visit. No more chasing signatures in the exam chair or filing a release in the wrong chart.
Medical and cosmetic intake share one entry.
Demographics, allergies, medications — entered by the patient once. Populates across skin-history forms, photo consents, biopsy auth, and cosmetic procedure consents in a single sync.
Front desk reclaims their morning.
The longest derm packets — full-body skin checks, post-biopsy follow-ups, multi-procedure cosmetic visits — get filled before the patient walks in. Staff signs them off; they don't type them up.
Works on top of whatever derm EHR you already run.
Sorta doesn't integrate with your EHR — it sits completely outside it. Your EHR keeps doing what it does. Sorta handles the patient-facing PDF layer.
Don't see yours? If it runs on a computer, Sorta works on top of it.
1 in 5
Americans will be diagnosed with skin cancer by age 70.
Source: Skin Cancer Foundation, 2024
Volume keeps climbing. Intake stays on clipboards.
Dermatology demand grows every year — skin-check volume, cosmetic procedure volume, post-biopsy follow-ups. The exam rooms scale. The front desk doesn't.
The clinic owners we talk to don't want a new EHR. They want the medical-cosmetic intake stack to stop swallowing the morning. That's the entire job Sorta is built for.
What dermatology patient intake typically includes
Dermatology intake is unusual because most clinics run two distinct workflows from the same front desk. Medical dermatology patients — full-body skin checks, suspicious lesion follow-ups, acne, eczema, psoriasis — typically complete a skin and family history form, a current medication list, a clinical photography consent, a HIPAA notice, and an insurance authorization. Patients flagged for biopsy add a procedure consent and pathology routing form on the same visit.
Cosmetic dermatology patients — Botox, fillers, lasers, chemical peels, microneedling — complete a separate aesthetic intake. That packet includes an aesthetic goals questionnaire, a blood-thinner and supplement review (anticoagulants change procedure scheduling), an aesthetic photo release distinct from the medical one, and a procedure-specific informed consent that gets re-signed on every visit. The shared fields across both stacks — name, date of birth, address, insurance details, allergies, current medications — get typed by staff into every form separately when intake lives on a clipboard.
Sorta maps a single patient submission against every form in your packet — medical, cosmetic, photo consent, biopsy authorization, procedure consent — and populates all of them on a single sync. Patients arrive with everything done; your medical and aesthetic teams receive the documents they already know.
Common questions from dermatology practices
What clinic owners, practice managers, and medical aesthetic coordinators actually ask us.
How do I digitize patient intake for a dermatology clinic?
Send Sorta the intake packet your clinic already uses — skin history, full-body photo consent, biopsy authorization, cosmetic procedure consent forms. Patients complete intake on a phone link before their appointment. The same demographic, insurance, and history information populates across every form automatically. Your medical and aesthetic teams receive the documents they already know.
Does Sorta work with Modernizing Medicine EMA, Nextech, EZDERM, or other dermatology EHRs?
Yes. Sorta runs completely outside your EHR — no integration, no replacement, no connector to maintain. EMA, Nextech, EZDERM, Practice Fusion, and any other system keep doing what they do. Sorta handles the patient-facing PDF layer that sits on top: intake, consent, authorization, photo release.
Can Sorta handle clinical photography consent and HIPAA photo release forms?
Yes. Clinical photo consent is one of the highest-leverage forms to automate in dermatology — it gets signed on almost every visit and the demographic block is identical to your intake form. Sorta pre-fills patient information on the photo consent at the same time it fills the rest of the packet, so a single sync covers the whole visit. The clinical photographs themselves stay in your EHR — Sorta only handles the consent document.
Does Sorta handle cosmetic intake and pre-procedure consent forms?
Yes. Cosmetic dermatology has its own intake stack — aesthetic goals questionnaire, allergy and medication review (including blood thinners), photo consent, and procedure-specific informed consent for Botox, fillers, lasers, chemical peels, or microneedling. Patients complete the aesthetic intake on their phone before the consult. The shared demographic and medical fields populate across every cosmetic consent automatically.
How long does setup take for a dermatology practice?
Under 12 hours from when you send us your forms. We map every field by hand — medical intake, photo consent, biopsy authorization, cosmetic consents, the works. Your staff learns the sync workflow in about 10 minutes. Most dermatology practices are running it within the week they sign up.
See it with your actual medical and cosmetic forms.
We don't do generic demos. Send us your real skin-history, photo consent, and cosmetic procedure templates — we'll show you Sorta filling them on your first call.
Book a demoNo contracts. Cancel anytime.
or watch the 2-minute demo →